​1. Introduction

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Future Basildon(“we”, “us”, “our”) is committed to protecting and respecting your privacy and ensuring that your personal data is handled in a safe and responsible manner.

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This Privacy Policy explains how we collect, use, store, and protect personal data when you:

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• Visit our website

• Register to attend Future Basildon events

• Contact us with enquiries

• Interact with us through our online forms or third-party registration platforms

 

We process personal data in accordance with:

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• The UK General Data Protection Regulation (UK GDPR)

• The Data Protection Act 2018

• Other applicable data protection laws in the United Kingdom

 

This policy explains what personal data we collect, why we collect it, how we use it, and the rights you have over your personal data.

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If you have any questions about this Privacy Policy or how we handle your data, please contact us:

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enquiries@futurebasildon.co.uk

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2. Who We Are

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Future Basildon is the data controller responsible for the personal data collected through our website and in connection with the organisation and administration of the Future Basildon event.

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As the data controller, we determine the purposes and means by which your personal data is processed.

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To deliver and manage Future Basildon events, we may work with trusted third-party providers, including:

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• Event registration platforms

• Website hosting services

• Technology providers

 

Some of these third parties may act as independent data controllers, meaning they determine how your personal data is processed in accordance with their own privacy policies.

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Where third parties act as data processors, they only process personal data on our instructions and in accordance with contractual data protection obligations.

 

3. Personal Data We Collect

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Personal data refers to any information that can identify an individual directly or indirectly.

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The type of information we collect depends on how you interact with us.

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3.1 Event Registration (via our website)

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​When completing this form, we may collect the following information:​

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• Full name

• Email address

• If you are a basildon resident or not

 

​We only collect the minimum information necessary to safely organise and administer the event.

 

4. How We Use Your Personal Data

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We use personal data for the following purposes:

 

Event Organisation and Administration

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• Register participants for Future Basildon events

• Create participant lists and event logistics

• Manage Future Basildon participation

 

Communication

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• Send important information relating to the event

• Provide updates regarding schedules, safety, or logistics

• Respond to enquiries or support requests

 

Health and Safety

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• Manage emergency contact procedures

• Support event safety planning

• Respond appropriately in the event of an incident

 

Event Improvement

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• Review and improve our events, services, and participant experience

• Analyse participation data to improve future events

 

Legal and Regulatory Requirements

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• Comply with legal, insurance, and regulatory obligations

• Maintain records required for safety or liability purposes

 

5. Lawful Bases for Processing

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Under UK GDPR, we rely on the following lawful bases when processing personal data: Contractual Necessity

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Processing is necessary to manage participation in the Future Basildon event.

 

Legitimate Interests

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Processing is necessary for our legitimate interests in organising and operating a safe and successful community event, provided these interests are not overridden by your rights.

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Legal Obligation

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We may process personal data where required to comply with legal or regulatory obligations, including health and safety requirements.

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Consent

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Where required by law, we will rely on consent (for example for marketing communications).
You may withdraw consent at any time.

 

7. Third-Party Services

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We use trusted third-party service providers to support the operation of our website and the administration of Future Basildon.

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These providers may process personal data on our behalf or as independent controllers.

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Our website forms are hosted using Wix, a website hosting platform

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When you submit information through our website forms, your data may be stored within Wix systems.

 

Wix processes data in accordance with its own privacy and security policies and may store data on servers located outside the United Kingdom.

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Appropriate safeguards are used where international transfers occur.​

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8. Data Sharing

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We may share personal data where necessary with:

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• Event organisers and staff involved in delivering Future Basildon.

• Medical or emergency services where necessary for safety

• Third-party service providers (such as registration platforms or website providers)

 

We do not sell personal data to third parties.

 

All data sharing is limited to what is necessary for event administration and safety.

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9. How We Store and Protect Personal Data

 

We implement appropriate technical and organisational security measures to protect personal data against:

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• Unauthorised access

• Accidental loss or destruction

• Misuse or alteration

 

These measures include:

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• Restricted access to participant data

• Secure digital storage systems

• Password-protected systems

• Controlled access for authorised personnel only

 

Only individuals involved in organising or managing the event will have access to relevant personal data.

 

10. Data Retention

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We retain personal data only for as long as necessary to fulfil the purposes for which it was collected.

This includes retaining information to:

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• Administer the Future Basildon event

• Resolve disputes or participant enquiries

• Comply with legal, regulatory, or insurance obligations

 

Event registration data is generally retained for 12–24 months after the event, unless a longer retention period is required by law.

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After this period, personal data will be securely deleted or anonymised.

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11. Your Data Protection Rights

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Under UK data protection law, you have a number of rights in relation to your personal data.

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These include:

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Right of Access - You have the right to request a copy of the personal data we hold about you.

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Right to Rectification - You can request correction of inaccurate or incomplete personal data.

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Right to Erasure - You may request that we delete your personal data in certain circumstances.

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Right to Restrict Processing - You can request that we limit how your data is used.

 

Right to Object - You may object to certain types of data processing where we rely on legitimate interests.

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Right to Data Portability - In certain cases, you may request that your data be transferred to another organisation.

 

To exercise any of these rights, please contact us:

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Email: enquiries@futurebasildon.co.uk

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We will respond to requests in accordance with UK data protection law.

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You also have the right to lodge a complaint with the UK data protection authority: Information Commissioner’s Office (ICO)

https://www.ico.org.uk

 

12. Cookies

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Our website may use cookies and similar technologies to improve website performance and enhance user experience.

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Cookies may be used to:

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• Analyse website traffic

• Understand how visitors interact with our website

• Improve website functionality

 

Further details about how cookies are used will be provided in our Cookie Policy.

 

13. Changes to This Privacy Policy

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We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or operational practices.

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Any updates will be published on this page with the updated revision date.

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We encourage you to review this policy periodically to stay informed about how your personal data is protected.

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Last Updated: 19.03.26